Vehicle Management
Maintenance Tracking
The Maintenance feature helps you stay on top of recurring and one-off service tasks for each car in your garage. Access it by navigating to a car's detail page and selecting the Maintenance tab.
Maintenance rules
Rules define recurring service intervals that automatically generate reminders when service is due.
Interval types
- Mileage intervals -- Trigger based on miles driven since the last service (e.g., every 5,000 miles)
- Time intervals -- Trigger based on months since the last service (e.g., every 6 months)
- Both -- Whichever threshold is reached first generates the reminder
Quick presets
Common maintenance intervals like "Every 5,000 mi / 6 months" can be applied with one click using the preset buttons. This saves time when setting up standard service schedules.
How rules generate reminders
When you complete a rule-based service reminder, the next reminder is automatically generated. The new reminder uses the actual mileage recorded at the time of service as its anchor point, ensuring intervals stay accurate even if you complete service slightly early or late.
Service reminders
Reminders are individual upcoming service tasks. They are sorted by urgency using a color-coded system:
| Status | Color | Criteria |
|---|---|---|
| Overdue | Red | Past the due date or past the due mileage |
| Due soon | Amber | Within 30 days or 500 miles of being due |
| Upcoming | Gray | Not yet urgent |
Creating reminders
Reminders can be created in three ways:
- Automatically from maintenance rules when a previous service is completed
- Manually by creating a one-off reminder for tasks like vehicle inspections or registration renewals
- Via CSV import for bulk schedule setup
CSV import
You can bulk import a maintenance schedule from a CSV file. This is useful when setting up a new car or migrating from another tracking system.
Expected format
Due Date, Service Type, Mileage, Description, Notes
2025-06-01, OIL_CHANGE, 55000, Oil Change, Use synthetic
Import flow
- Click the Import CSV button on the Maintenance tab
- Select your CSV file
- A preview table shows all parsed rows with validation status
- Rows with errors are highlighted and will be skipped automatically
- Confirm to import the valid rows
CSV validation
Review the preview table carefully before confirming. Rows with missing required fields or invalid date formats will be flagged. Fix them in the CSV and re-import if needed.
Schedule follow-up
From the Service Records tab, you can schedule a follow-up reminder directly from a completed service record. This pre-fills the new reminder with the service type and description from the original record, making it quick to set up the next occurrence.
This is especially useful for services that do not follow a regular rule-based interval but still need periodic attention.