Activity
Service Schedule
The Service Schedule is a calendar view of every dated maintenance reminder and shop visit across all the cars in your garage. Open it from the Service Schedule link in the sidebar's Activity group.
What shows on the calendar
Only incomplete reminders that have a due date appear on the schedule. Mileage-only reminders -- the kind generated by interval rules without a calendar trigger -- stay on each car's Maintenance tab and do not appear here. The schedule is for tracking specific appointments and dated work; recurring intervals continue to live with the car they belong to.
Each entry carries an urgency badge:
| Status | When it applies |
|---|---|
| Overdue | Past the due date |
| Due today | Due on the selected day |
| Due soon | Within the next few weeks |
| Scheduled | Future appointments |
Navigating the calendar
The month calendar fills the left side of the page, with a dot on every day that has at least one reminder. Click a day to filter the appointment list on the right to just that day's items. Each row shows the service description, the car it belongs to, the service type, the due details, and any notes you added.
When a car has a nickname, the row includes it before the year/make/model so you can tell similarly named cars apart at a glance. If a shop, installer, or saved visit location is attached to the reminder, it appears as a location chip under the service details.
Use the month arrows above the calendar to scroll forward and back. Today's date is highlighted.
Marking a reminder done
Each schedule row includes a Mark done action for completing the work directly from the calendar. Use it when the service has been finished and you do not need to add cost, vendor, or detailed notes from the full Logbook form.
When you mark a row done, TrackOut:
- Creates a lightweight service record using the reminder description, service type, today's date, and the car's current mileage when available.
- Links that record to the reminder.
- Completes the reminder so it disappears from the Service Schedule.
Rule-based reminders still roll forward to their next cycle after completion.
Need more detail?
Open the car's Logbook and create a full service record when you need to capture cost, vendor, parts, receipts, or notes. Use Mark done for quick completion from the fleet-wide schedule.
Schedule shop visit
The Schedule shop visit action creates a one-off, date-anchored reminder -- the kind that shows up on the Service Schedule. It is available in two places:
- The Next service card on the car dashboard
- The Maintenance plan sheet inside a car
Click it to open a focused dialog that asks for:
- Description -- What the visit is for (e.g., "State inspection", "Annual alignment")
- Service type -- Pick the category that fits
- Appointment date -- Required, defaults to today
- Time -- Optional appointment time
- Shop / installer -- Optional. Pick an existing shop, or click the + button next to the selector to add a new shop inline and select it for this visit.
When you save, the visit lands on the Service Schedule automatically and counts toward the car's Next service banner.
Shop visits vs. maintenance rules
Use Schedule shop visit for one-off appointments you want to see on the calendar. Use maintenance rules for recurring intervals like oil changes that should regenerate automatically.
No separate location field
New shop visits use the selected shop or installer as the location source. Existing reminders that already had a typed location keep showing that location on the Service Schedule, but new edits focus on the shop selector instead of a separate free-text location field.
Tips
- Pick a day to see only that day's work -- The right-hand list filters to the selected date, making it easy to plan a single garage visit.
- Use one-off shop visits for dated appointments -- State inspections, registration renewals, and pre-paid shop bookings all belong on the schedule.
- Recurring services stay with the car -- Oil change and tire rotation rules continue to generate reminders on each car's Maintenance tab; they only appear on the schedule if you set a specific due date.